Abstract Guidelines and Submission Instructions
Please read the guidelines on the abstract requirements for your presentation format and instructions on how to submit your abstract.
In this section we provide guidelines on how to write a convincing and compelling conference abstract; provide details on the specific requirements for each of the four presentation formats; and finally, outline the review process and the criteria used to review and determine the outcome of submissions.
Conference abstracts not only have to be clear and concise but also convincing and compelling. Unlike journal referees who have the opportunity to review both the paper or article and abstract; conference referees and programme committee members only have the opportunity to review the conference abstract. This means that the abstract must be strong enough to stand alone.
The abstract needs to be written with two audiences in mind: firstly, reviewers and secondly, conference delegates. It should be convincing enough to be accepted by reviewers and the programme committee; and sufficiently compelling to ensure that delegates attend the presentation or session. Write your abstract in plain and accessible langauge avoiding the use of jargon and acronyms. Be mindful that this is an international conference so you may need to contextualise your work. Avoid long and complex sentences with lots of long words, definitions of terms and multiple references. A few judicious references will be sufficient to provide context. Your task is to provide evidence that you can deliver an engaging presentation. Whilst the reviewers and delegates want to know about your work it would also help to include a couple of sentences outlining what you will include in the presentation.
When submitting your abstract you will also be asked to provide up to six keywords. Please select keywords carefully as they may be used to allocate papers into sessions. Keywords will also help other researchers find your work if it is published.
Following submission of your abstract it will be allocated to two referees for review who will provide comments and a recommendation as to whether it should be: accepted; accepted subject to minor revisions; or rejected. Where abstracts require minor revisions reviewers will endeavour to provide constructive advice on how the abstract could be revised in order to be accepted and make a valuable contribution to the conference. Our aim is to ensure that abstracts are reviewed within ten working days but submitting authors are asked to bear in mind that reviewers serve the conference in a voluntary capacity. Once you submit your abstract you will receive a system generated email with your submission information. As your abstract progresses through the review process you will receive system generated emails to update you on the outcome: accept; accept with minor revisions; or reject. abstract is reviewed you will receive an email to advise you of the outcome.
Since conference abstracts will be reviewed as they are received rather than waiting until the submission deadline, submitting your abstract early may improve your chances of being accepted.
Before you can submit an abstract you will need to create an account on WP Abstracts, our abstract submission system. In this section we provide instructions on how to login and create an account; and how to submit your abstract.
How to login:
From Abstracts on the main menu select Abstract Login, which will take you to the login page.
You will need to create new account in order to submit your abstract. Click on the Create an Account link which will take you to the Login Information page
On the Login Information page you will be asked to create your login and provide details to create your account.
On successfully completing the form and registering for an account you will see the message below:
You should receive a system generated email with a link to activate your account.
If you do not receive an email within a few minutes please check your junk / spam folder or contact your IT support department to release the email.
Once you activate your account you will see this screen from where you can login and submit your abstract.
How to submit your abstract
From the dashboard click on + New Abstract which will open the New Abstract screen.
On the New Abstract screen you will be prompted to add the following information:
- Title – this is the title of your paper presentation, symposium, panel discussion or poster
- Abstract – you may wish to cut and paste your abstract from MS-Word. Please be mindful of the word count for each type of presentation. Paper presentations 500 words, including references; symposia 750 words, including references; panel discussions 750 words, including references; and poster presentations 500 words, including references.
- Keywords – please provide up to six keywords for your presentation.
- Terms and conditions – click on the check box once you have read the terms and conditions.
- Topic – this defaults to the conference title.
- Author information – these fields should be completed by the submitting paper presenter, symposium convenor, panel chair or poster presenter. Do not add additional authors in this section.
- Presenter information – these fields should be completed for co-authored paper presentations; fellow authors presenting in a symposium; panel members in panel discussions; and co-authored poster presentations.
Once you submit your abstract you will receive a system generated email with your submission information. As your abstract progresses through the review process you will receive system generated emails to update you on the outcome: accept; accept with minor revisions; or reject. abstract is reviewed you will receive an email to advise you of the outcome.